Internet Safety Policy

Policies and Procedures

Internet Usage:

  1. members may not provide any identifying information on the Internet without staff and/or parental permission
  2. staff should supply personal information only as necessary to perform their jobs
  3. staff and members should complete an Internet safety orientation
  4. the Club Internet filtering policy and that staff and members may not circumvent the filter or firewall
  5. specify that while the Club does all it can to keep members and staff safe, it is up to each individual to look out for his/her own safety as well policies on social networking sites

Web-site: policies on posting information to the Club/Organization website:

  1. no identifying information about members is posted
  2. group shots are best for members’ creative work (pictures of paintings, sculptures, written stories, etc.), only
  3. first names are used to identify the author
  4. avoid detailed personal or location information

Adult Supervision

  1. Computers should be supervised by an adult at all times.
  2. Supervisors should be actively engaged with members and aware of what youth are doing on the computers
  3. Two staff are required to be on all virtual programming with members
  4. Staff are prohibited from having one-on one contact with the members outside the club and/or via the internet and social media

Space Layout

  1. Computers can be set up so monitor screens are all visible from one location

Internet Filters

  1. Internet filters will be utilized to block inappropriate content

Second Party Platforms:

  1. Any platform used for virtual learning, i.e. Zoom, Facebook Live, etc. cannot be recorded by participant or staff to eliminate the possibility that content from sessions can be downloaded by members and shared externally.
  2. Screen sharing by participants to other participants is disabled to eliminate possibility of members inadvertently, or intentionally, sharing content on their screens with others.
  3. Staff must disable participant-to-participant private chat and must instead create a chat set to everyone publicly to comply with 1:1 contact policies.
  4. At the end of each session, a Club Staff must save a chat log to a BGCBC computer or drive to ensure an audit trail exists.
  5. Meeting invitations must be sent to caregivers, not to youth members to limit the use, collection, and distribution of youth personally identifiable information (PII).
  6. Prohibit the sharing of:
    1. E-mail address
    2. Social media address(es) or locations to personal profiles
    3. Mobile numbers
    4. Other personally-identifiable information